Access to the CJRS grant

Any entity with a UK payroll and a UK bank account will be able to claim, including individuals, businesses, charities, recruitment agencies and public authorities.

The online service through which claims will be made is expected to be available at the end of April 2020. The claimant, not HMRC, will need to calculate the amount being claimed. It is not yet clear whether, and if so how, agents will be able to apply on behalf of their clients.

The following information will be needed:

  • ePAYE reference number

  • the number of employees being furloughed

  • the claim period (start and end date)

  • amount claimed (per the minimum length of furloughing of 3 consecutive weeks)

  • the relevant bank account number and sort code

  • claimant’s contact name

  • a contact phone number

Sample Furlough Letter  layoff Guide

“[Date]

[Employee’s Name]

[Employee’s Address]

Dear [first name],”

“The purpose of this letter is to formally notify you that your position as [insert title] on the [insert department or team name] is being eliminated temporarily due to [insert reason]. Your last official day of work will be [insert last day]. Your salary and benefits will continue at their current level during the notification period. Please be assured that this action in no way reflects dissatisfaction with your job performance.”

 

“The length of this furlough is unknown at this time. We will do our best to provide current information as our organization moves to have employees come back to work.

“We wish to thank you for your contributions to the [ insert team or department] at [organization name].

If I can offer assistance in any way, please contact me.

Sincerely,

[insert signature]”

Furloughs are a company-initiated short-term temporary unpaid leave of absence. The furlough period and provisions may be changed or terminated at the sole discretion of the Company, and does not create any employment contract, express or implied.

The Intro

Just like any letter, you need to start by addressing who you are sending it to.

Something like this:

“[Date]

[Employee’s Name]

[Employee’s Address]

Dear [first name],”

Note: everything you see in brackets inside our sample furlough letter is a place where you must fill in your own information.

Once you have that out of the way, move right into what the letter is about. Do not try to beat around the bush here. Don’t try to make small talk. Just like a layoff letter, you need to get to the point because you have to convey a large amount of information quickly and succinctly.

Here’s how this first paragraph may look:

“The purpose of this letter is to formally notify you that your position as [insert title] on the [insert department or team name] is being eliminated temporarily due to [insert reason]. Your last official day of work will be [insert last day]. Your salary and benefits will continue at their current level during the notification period. Please be assured that this action in no way reflects dissatisfaction with your job performance.”

This first paragraph gets right to the core of the message. It also alerts the staff that this move does not reflect how they are performing. This is vital because you need to explain that they are still valued and needed, and that this move is merely temporary.

A Sample Furlough Letter: The Middle, Part One

Yes, the middle has two parts (surprise!).

The middle of the letter is where a lot more of the details come out. You need to explain the length of the furlough (if you have determined how long it will last at this point), what a furlough is, and then move into benefits.

Here’s how we structure this section in our sample furlough letter:

“The length of this furlough is unknown at this time. We will do our best to provide current information as our organization moves to have employees come back to work.

Furloughs are a company-initiated short-term temporary unpaid leave of absence. The furlough period and provisions may be changed or terminated at the sole discretion of the Company, and does not create any employment contract, express or implied.

During the furlough period, your health and welfare benefits will continue (if applicable), and will accrue at employee cost during this time. Benefit cost repayments will be required upon potential return to work, if applicable. If you do not return to work, you will not be billed for the benefit premiums accrued. If you have a final paycheck, the Company will deduct any premiums in arrears that it is able to, and anything outstanding beyond that amount will not be billed back.”

We left in that the furlough length is yet to be determined. Again, this is because it will have to be custom to your organization based on the needs of the company.

Benefits are another issue that largely depends on how your company operates and also how the laws work that govern where you do business. Always double check these to make sure that they are accurate and that you are fully complying.

Writing a Furlough Letter: The Middle, Part Two

The second part of the middle is all about unemployment benefits.

Normally, furloughs are too short of a time period for staff members to collect unemployment benefits. However, in some situations they can. This is where your legal team, again, comes into play.

We recommend always having a spot in the letter where you give details as to where an employee can find out more about unemployment benefits just to make sure that they have all of the information possible.

Here’s how this section can look:

“During the furlough period, you may file for unemployment compensation. Please refer to your state’s guidelines for unemployment compensation regarding specific details and provisions surrounding application, eligibility, and collection of benefits. To assist you in applying for any eligible benefits”

From here on out, it’s just a matter of closing the letter.

A Furlough Letter: Signing Off

Like any letter, you need to offer a way for people to get in touch with you and then sign off.

Keep this part short and sweet. Again, remember to simply stay on task.

“We wish to thank you for your contributions to the [ insert team or department] at [organization name].

If I can offer assistance in any way, please contact me.

Sincerely,

[insert signature]”

  • Facebook
  • Twitter
  • YouTube
  • Tumblr Social Icon
  • Instagram

© 2019 by Peter Brealey. Proudly created with Wix.com